Your firm. Your AI.
Karbon and Just Ask Xero were built for everyone. We build AI for one firm. Trained on your clients, written in your voice, owned by you forever.
The quarter ends. The chasing begins.
Two weeks before BAS day, your team starts the chase. Receipts. Loan statements. The mystery $14,000 deposit. The same five clients who never reply on the first email.
Senior people are doing junior work. Partners are reviewing returns at 9pm because the data only landed at 6pm. Every quarter, the same fire.
“Chasing clients for missing information is the biggest blocker preventing accounting firms from getting work done.”
Karbon Magazine, 2026 client chase study
Three hours per staff member per week, at $150 an hour, across five staff, across 48 weeks: $108,000 of senior time spent typing reminder emails. Generic accounting AI does not solve this. It was not designed to.
While you finish reading this, Karbon raised $90M to embed AI. Xero rolled out JAX. The largest firms in Australia already have AI roadmaps. The gap between the firms that move first and the firms that wait widens every quarter.
A quarterly close that runs itself.
The Quarter Close Co-pilot.
Two weeks before each client’s BAS due date, the co-pilot opens their Xero file, reads every transaction since the last lodgement, and compares it to the same quarter last year. It knows what receipts are missing, which categorisations look wrong, and which entries need a partner to look twice.
Then it drafts a personalised email to that client, in your firm’s tone, asking for exactly what is missing and nothing more. It sends it from your inbox. It tracks the reply. If the client ghosts, it follows up on day three and day seven, then escalates to the partner. On BAS day, the partner sits down to a one-page brief for every client: what changed, what was flagged, and what needs a signature.
Same data. Same lodgement. Forty hours of partner review compressed into four.
Sub Tracker is a product we built that parses Australian bank statements line by line using Claude, categorises every transaction, and surfaces anomalies. The pattern is the same. Drop in your Xero feed, your client base, and your firm’s review templates instead of bank PDFs.
Read the Sub Tracker case studyOf partner time. Per quarter. Per partner.
Based on the Karbon 2026 client chase study and the review-time benchmarks we modelled with two pilot firms.
Everything else we can build for your firm.
Statement-to-Xero parser
Drop a bank PDF, get categorised entries written straight into the right Xero accounts. Eight hours of junior work in sixty seconds.
Client onboarding co-pilot
Form to engagement letter to first-meeting brief. Documents collected, ATO portal connected, partner briefed before the kickoff call.
Inbox triage and drafting
Overnight, the AI reads new client emails, classifies urgency, and drafts replies in your tone. You arrive to a sorted, half-answered inbox.
Anomaly watchdog
Continuous scan across every client’s Xero. Strange GST positions, missing super, unusual director loans flagged the same day they appear.
Internal knowledge AI
Your partner manuals, ATO rulings, and past client files in one private chat. Junior staff find the right answer without interrupting a partner.
Practice management glue
Karbon, FYI, MYOB, Xero and your CRM stop arguing. The AI moves data, creates tasks, and updates statuses across all of them on schedule.
We rarely build all of these at once. Most firms start with one workflow, prove it for a quarter, then layer the next.
We have shipped this pattern.
Your data stays yours
Deployed to AWS Sydney or your own VPC. APP-aligned. No public training. Audit logs by default.
Always a human in the loop
AI drafts, suggests, and flags. A registered tax practitioner approves before anything reaches a client.
You own the build
Code, prompts, integrations, schemas. No per-seat fees, no lock-in, no surprise pricing changes.
Published pricing. No discovery calls behind a paywall.
A single freed-up partner-day pays for the starter build in two weeks.
One Workflow
$4,997+Pick the workflow that hurts most. We build it end to end.
- One workflow, fully custom
- Xero or MYOB integration
- Tone training on your past comms
- Audit logging and human approval
- Delivered in 3 to 6 weeks
Practice Co-pilot
$19,997+End-to-end automation across the quarter. The full Quarter Close Co-pilot.
- Three to five connected workflows
- Multi-client orchestration
- Practice management integration
- Anomaly detection and partner briefs
- Delivered in 6 to 12 weeks
Firm Infrastructure
$34,997+Your firm’s private AI layer. Knowledge base, agents, dashboards, the lot.
- Private knowledge base over your files
- Role-based access and audit trails
- Custom dashboards for each partner
- Hosted in your VPC or AWS Sydney
Every build is custom. The figures above are starting points, quoted firm for your scope after the Roadmap below. 50% upfront, 50% on delivery. Optional retainer from $497/mo.
A small studio. A short list. We do not take every build.
The AI Roadmap.
A two-week diagnostic delivered as a 15-page document. We audit your current workflows, identify the three highest-impact AI builds for your firm, scope the architecture, calculate the ROI, and give you a costed plan. The full $1,497 credits against any build you commission within 90 days.
Need it in five days?
Four steps.
First slice in three weeks.
Studied law. Built Equal Legal in 2.5 weeks and Sub Tracker, the AI bank statement parser. Every AI build he leads ships with a human in the loop and an audit trail by default.
Workflow audit
Half a day on site or on Zoom. We watch how your firm actually closes a quarter, where the time goes, and which workflow returns the most senior hours per dollar of build.
Build the slice
Three to six weeks. We integrate with your Xero, MYOB, or practice management. We train tone on your past communications. You see working drafts in week two.
Shadow quarter
The AI proposes work and your team checks it side by side with the manual process. Errors are caught, prompts are tuned, and the audit trail builds the case for going live.
Live and yours
We hand over the code, the prompts, the runbook, and the dashboards. Optional retainer for ongoing tuning, or run it yourself with your own developer.
What partners ask first.
Stop renting. Start owning.
15 minutes. We will tell you which workflow to start with, what it would cost, and what it would save. No pitch deck.